Annual Security Report

The annual Security and Safety Report is provided to meet the requirements of the Jeanne Clery disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998 and the revisions of 2000 and 2010, and the Kentucky Postsecondary Education Campus Security (Michael Minger) Act of 2000 The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, codified at 20 USC 1092 (f) as a part of the Higher Education Act of 1965, is a federal law that requires colleges and universities to disclose certain timely and annual information about campus crime and security policies. All public and private institutions of postsecondary education participating in federal student aid programs are subject to this act. The Clery Act, originally enacted by the Congress and signed into law by President George Bush in 1990 as the Crime Awareness and Campus Security Act of 1990, was championed by Howard and Connie Clery after their daughter Jeanne was murdered at Lehigh University in 1986. They also founded the non-profit agency Security On Campus, Inc. in 1987. Amendments to the Act in 1998 renamed it in memory of Jeanne Clery.

The Clery Act was revised under the Higher Education Opportunity Act (HEOA) of 2008.

Beginning on July 1, 2010, the Clery Act requires colleges and universities to have emergency response and evacuation procedures in place. Institutions must include a summary of the emergency response procedures in their annual security report.

Federal Law

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (referred to as the “Clery Act”) is part of the Higher Education Opportunity Act. It requires institutions of higher education that receive federal financial aid to report specified crime statistics on college campuses and to provide other safety and crime information to members of the campus community. The U.S. Department of Education (ED) is responsible for enforcing the Clery Act. ED's Clery Act Compliance Division is responsible for conducting investigations and issuing findings of violation. Institutions that violate the Clery Act may face warnings, up to $35,000 per violation fines, the limitation or suspension of federal aid, or the loss of eligibility to participate in federal student aid programs.

The Campus Sexual Violence Elimination Act, or Campus SAVE Act is a 2013 amendment to the federal Jeanne Clery Act. SAVE was designed by advocates along with victims/survivors and championed by a bi-partisan coalition in Congress as a companion to Title IX that will help bolster the response to and prevention of sexual violence in higher education.

SAVE requires colleges and universities, both public and private, participating in federal student aid programs (covering virtually every campus in the United States) to increase transparency about the scope of sexual violence on campus, guarantee victims enhanced rights, provide for standards in institutional conduct proceedings, and provide campus community wide prevention educational programming.

 

State Law

The Kentucky Campus Safety and Security Act (referred to as the Michael “Minger Act”) requires higher education institutions in Kentucky to report crime statistics to current and prospective students and employees, to maintain a daily crime log, to report a fire or threat of fire to the State Fire Marshal immediately, and to issue special reports when there is an ongoing threat to the safety of students and employees. An annual report of campus safety policies, programs and statistics must also be submitted to the Kentucky Council on Postsecondary Education.

Each college of the Kentucky Community and Technical College System is responsible for the preparation of the Annual Security Report in cooperation with Legal Affairs, Campus Security Authorities, and local police agencies. The statistics include alleged and attempted crimes. All crimes reported in “good faith” and occurring on-campus, on public property surrounding our campuses, or in off campus college-owned buildings or property is recorded for inclusion in the annual crime statistics. This report provides statistics for the previous three academic years. The statistics are requested annually from local law enforcement agencies and submitted to the Security Director for collection and analysis. For statistical purposes, crime statistics reported to any of these sources are recorded in the calendar year the crime was reported.

The report includes statistics submitted by Legal Affairs, Student Affairs, Human Resources, Campus Security Authorities, and local law enforcement agencies. These reports are reviewed, and if reportable under the Clery Act, are included in the annual statistics. Police arrest statistics and campus disciplinary referral data for weapons violations, drug violations and liquor law violations are analyzed by Campus Security to avoid duplicated reporting. Our colleges do not have any student organizations at Off-Campus locations, therefore incidents related to off-campus activities of student organizations are not reported.

All of these statistics are gathered, compiled and reported to the campus community via the Annual Security Report which is published each year. Campus Security submits the annual crime statistics published in this report to the Department of Education (ED) each year. The statistical information gathered by the Department of Education is available to the public through the ED web site.

By October 1 of each year, all enrolled students and employees receive an email notification regarding a summary of the content and the availability of the report via the college website, as well as how to request a printed copy of the report. Prospective students and employees receive information regarding the report from the head of security.

Campus Security Authorities are defined as individuals having significant responsibility for student activities, including administrators and student services personnel such as, Deans, Directors, Legal Affairs, athletic team coaches, and faculty and/or student advisors. Although crimes should be reported to campus Security or the Title IX Coordinator (sexual violence only), if these individuals receive a report of a crime listed under the Clery Act they are obligated to report it to campus security for purposes of disclosure in the annual crime statistics. 

KCTCS colleges do not have a campus police department.  No campus personnel have arresting powers. If physical measures are needed to ensure the safety and security of persons on campus, state or local police agencies shall be contacted. 

While there are no Memorandums of Understanding (MOU) with local or state enforcement agencies. KCTCS Colleges maintain a strong working relationship with state and local police through training, meetings and communicating with local and state police agencies in the investigation of criminal offenses.

Off-Campus Student Organizations

SKCTC does not recognize any student organizations that operate at off-campus locations.

Student Housing

SKCTC does not operate any student housing facilities.

Access to SKCTC campus buildings and grounds is a privilege extended to students, faculty, staff, and authorized guests. SKCTC encourages an open environment with limited constraints to ensure the reasonable protection of all members of the community. While there are no physical barriers or ID checks to prevent unauthorized personnel from entering the campuses or their facilities, SKCTC Security and Safety personnel will request that trespassers leave the premises. SKCTC does not have residential facilities. SKCTC Security and Safety personnel work with M&O and House Keeping personnel to ensure buildings are secured at the scheduled end of the day. SKCTC safety personnel and M&O personnel will also survey each campus for safety and security factors such as campus lighting, door locking mechanisms, and overgrown vegetation. Any deficiencies can be reported to M&O or to the operations manager.

SKCTC Buildings

Most academic facilities on SKCTC campuses are open during weekday business hours. Individuals who need access to these buildings during non-business hours or for special events should contact the M&O Department. SKCTC has no formal MOU with local, state, or federal law enforcement agencies, but works closely with these officials in criminal matters. Each campus has local law enforcement agencies that have primary responsibility of coverage. In criminal incidents, SKCTC will assist law enforcement agencies in gathering any intelligence within the limitations of statutory regulations and/or college policies. In the event local, state, or federal law enforcement agencies contact SKCTC requesting information of criminal nature, SKCTC personnel direct these agencies to contact the Operations Manager for Security and Safety. SKCTC security has no law enforcement authority

KCTCS makes every effort to ensure that the campus facilities and grounds are designed and maintained to promote safety, prevent crime, and minimize hazardous conditions. Attention is paid to the design and maintenance of facilities, landscaping and exterior lighting. The Maintenance and Operations (M&O) Dept. maintains the buildings and grounds. Campus facilities are inspected on a regular basis and repairs impacting safety and security are made promptly. Campus M&O are mindful of security and safety concerns, keeping vegetation controlled around lighting fixtures and along campus walkways and roadways on a regular schedule. Strategies and concepts of crime prevention through environmental design are considered in the design and construction of new facilities.

M&O personnel regularly patrols the campus and reports malfunctioning lights and other unsafe physical conditions to M&O Supervisor for correction. We encourage community members to promptly report any security concern, including concerns about locking mechanisms, lighting, or landscaping to the Campus Security Authorities.

SKCTC has no pastoral or professional counselors on campus. Other counseling, treatment, and rehabilitation services are available to Southeast Kentucky Community and Technical College employees and students are:

Harlan County

Harlan County Health Department
Clover Street
Harlan, KY 40831
606-573-4820

Cumberland River Comprehensive Care
134 Comprehensive Drive
Harlan, KY 40831
606-573-1624

Bell County

Bell County Health Department
111 N. 21st Street
Middlesboro, KY 40965
606-248-2862

Cumberland River Comprehensive Care
324 N. 19th Street
Middlesboro, KY 40965
606-248-4949

Bell County Health Department
310 Cherry Street
Pineville, KY 40977
606-337-7046

Cumberland River Comprehensive Care
112 Kentucky Ave.
Pineville, KY 40977
606-337-6137

Letcher County

Kentucky River Community Care
465 Hazard Road
Whitesburg, KY 41858
606-633-4430

Kentucky River Community Care
PO Box 550
Isom, KY 41824
606-633-4439

Procedures for Campus Crime Reporting

Students, staff, faculty, and guests are strongly encouraged to promptly report all criminal actions or other emergencies occurring on Campus to campus Security Authority or local police agencies, if necessary.

Crimes should be reported to the Campus Security Authority for purposes of assessing the crime, for distributing potential timely warning notices, and for disclosure in the annual crime statistics. Crime reporting is critical as it may prevent future crimes, protects the community, and increases the likelihood of apprehension and adjudication of perpetrators.

Although Campus Security strives to maintain a safe and open environment for victims to report crimes, individuals may not feel comfortable contacting the police.  In these instances, reporting to other campus security authorities are available. As an example, sex offenses may be reported to the college Title IX Coordinator.

• Cumberland Campus– Dial 911 or 9-911 from any campus phone for emergencies and 606-589-2105 or 606-573-3131 for non-emergencies. 
• Middlesboro Campus– Dial 911 or 9-911 from any campus phone for emergencies, and 606-248-0583 for non-emergencies.
• Whitesburg Campus– Dial 911 or 9-911 from any campus phone for emergencies, and 606-435-6069 for non-emergencies.
• Harlan Campus– Dial 911 or 9-911 from any campus phone for emergencies, and 606-573-3131 for non-emergencies.
• Pineville Campus – Dial 911 or 9-911 from any campus phone for emergencies, and 606-248-0138 for non-emergencies.

Reporting can also be done by contacting the Director for Safety and Security at 606-589-3091

SKCTC will ensure prompt reporting of all crimes to campus safety personnel and to the appropriate law enforcement agencies when the victim of a crime elects or is unable to file a report. 

SKCTC will issue a Timely Warning Notice in the event that it receives notice of an alleged Clery Crime (defined above) occurring on any campus, on public property within or immediately adjacent to any campus, or in or on non-campus buildings or property controlled by SKCTC where it is determined in its judgment, that the allegations present a serious or continuing threat to the college community.  For purposes of this report, "timely" means as soon as reasonably practicable after an incident has been reported to the Campus Security Authorities identified by SKCTC, or local police agencies that have concurrent jurisdiction have reported the information to SKCTC. Whether to issue a Timely Warning Notice is determined on a case-by-case basis for Clery Act crimes:  arson, homicide, burglary, robbery, forcible and non-forcible sex offenses, aggravated assault, motor vehicle theft, domestic violence, dating violence, stalking and Hate Crimes, as defined by the Clery Act.

In determining whether to issue a Timely Warning, SKCTC will consider any factors reflecting on whether the alleged crime represents a serious or continuing threat to the college community, including, but not limited to, (1) the nature of the incident; (2) when and where the incident occurred; (3) when it was reported; (4) the continuing danger to the campus community; and (5) the amount of information known by the Security and Safety Department. If there is insufficient information available to determine whether the incident represents a continuing threat to the campus community, SKCTC will issue a Timely Warning unless based on the information available, it appears unlikely that there is an ongoing threat to the community and will note in the content of the Timely Warning that, based on the information available, SKCTC does not have full information to evaluate the nature of the ongoing threat. SKCTC will, without delay, and considering the safety of the community, determine the content of the notification and initiate the notification system, unless issuing a notification will, in the professional judgment of responsible authorities, compromise efforts to assist a victim or to contain, respond to or otherwise mitigate the emergency.

 The Timely Warning Notice will typically include to the extent known, the date, time and nature of the offense, a brief overview of its particular circumstances, a physical description of the actor(s), law enforcement's immediate actions, a request and method for witnesses to contact law enforcement, and where applicable and appropriate, cautionary advice that would promote safety. In developing the content of the Timely Warning Notice, SKCTC will take all reasonable efforts not to compromise ongoing law enforcement efforts. Once it has been determined that an alert will be issued, SNAP will be utilized on incidents that pose an immediate threat to life safety. In confirming that there is a significant emergency, or dangerous situation, the operations manager will make efforts to consult with the appropriate personnel from the System’s Office including the crisis coordinator. Additional input may be garnered from additional administrators of SKCTC.

KCTCS Drug and Alcohol Policy

KCTCS is committed to providing a healthy and safe environment for its students, faculty, and staff. KCTCS has defined conduct in relation to the unlawful possession, use, dispensation, distribution, or manufacture of alcohol or illicit drugs. Conduct which is in violation of this definition poses unacceptable risks and disregard for the health, safety, and welfare of members of the KCTCS community and shall result in disciplinary action up to and including suspension or termination.

As a recipient of federal grants and contracts, KCTCS gives this notice to students, faculty, and staff that it is in compliance with, and shall continue to be in compliance with the Drug-Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act Amendment of 1989. Students, faculty and staff are herein notified of the standards of conduct which shall be applicable while on KCTCS property, on KCTCS business, and/or at KCTCS sponsored activities.

Sanctions

Under KCTCS policies and procedures, students who violate this standard of conduct are subject to disciplinary action from a minimum of a warning to a maximum of suspension from KCTCS.

Faculty and staff are subject to disciplinary action from a minimum of a warning to a maximum of termination from KCTCS employment.

Under state and federal drug laws, the gravity of the sanction depends on the classification of the controlled substance, the particular activity involved (possession or trafficking which includes manufacture, sale, and possession with intent to sell), and whether or not multiple convictions are involved.

Under Kentucky law, the most severe penalty for a drug law violation involves trafficking. On a first offense conviction, one may receive a fine of up to $10,000.00 and/or a sentence of up to ten years in the penitentiary; for subsequent offenses, the penalties may be doubled.

Under federal law, for simple possession of a controlled substance, one may be imprisoned for up to one (1) year and/or fined up to $1,000.00. For subsequent offenses, one may be imprisoned for up to three (3) years and/or fined up to $5,000.00. Under federal law, one may be fined up to $8,000,000.00 and/or may be sentenced from not less than 10 years up to life in prison for drug trafficking. For violations of other federal drug laws, one may receive life in prison or the death penalty.

Under both state and federal laws, one may suffer the loss of whatever property (house, farm) or possessions (vehicle) which one may have used in the drug trade.

Sanctions for violation of state alcohol laws vary from a fine of $10.00 to $2,000.00, a sentence of forty-eight (48) hours to twelve (12) months in jail, and/or suspension of one's operator's license.

Continuous efforts are made to make students, faculty, and staff aware of the on-campus and off-campus programs which provide information and professional services on matters related to alcohol and drugs.  

SKCTC condemns sexual offenses committed by/against any member of the SKCTC campus community. Sexual assault violations that pertain to students are included in the SKCTC Student Code of Conduct.

To report a sexual assault, call 911 or contact the Director of Safety and Security at 606-589-3091. SKCTC will also work with the appropriate outside law enforcement agencies in these matters.

Additional information can be found on the following SKCTC web page: www.southeast.kctcs.edu  and at the Kentucky Sex Offender site: kspsor.state.ky.us 

For any additional information, please contact Allen Layne at 606-589-3091 or klayne0003@kctcs.edu. Also please visit SKCTC Security and Safety web page: southeast.kctcs.edu/about/student-life/campus-safety

KCTCS Sexual Misconduct Policy

Students, faculty, staff, and visitors to campus are encouraged to annually review and be familiar with the KCTCS Sexual Misconduct Policy.

Review of this policy is required for faculty, staff, and student employees yearly for continued employment.

SEX OFFENDER REGISTRY

In compliance with the Federal Campus Sex Crimes Prevention Act of 2000, KCTCS, through the Kentucky State Police, makes information available to the campus community concerning registered sex offenders who may be employees or students at your college.

The Kentucky State Police provides sex crime offender registration information to the public through the Sex Offender Registry website. Search the KSP Sex Offender Registry Website.

According to the Kentucky State Police, this website is for public safety and awareness. Pursuant to KRS 525.070 and 525.080, use of information from this website to harass a sex offender is a criminal offense punishable by up to 90 days in the county jail. More severe penalties apply for more severe crimes committed against a sex offender.

1-866-EYE-ON-KY

1-866-EYE-ON-KY is an anonymous tip line, which allows Kentuckians to report any suspicious criminal or terrorist activity they see. The tip line is sponsored by the Kentucky Office of Homeland Security and the Kentucky Intelligence Fusion Center.

How it affects you

Keeping Kentucky safe begins at home…your home. If you see any type of suspicious activity in your community, you can report it to 1-866-EYE-ON-KY. Additionally, you can prepare yourself and your family for any type of emergency – natural or man-made – by preparing a family disaster plan and emergency supply kit. You’ll find all the information you need by visiting https://homelandsecurity.ky.gov/Fusion-Center/Pages/default.aspx.

What is Suspicious Activity?

• Persons asking unusual questions about building security.
• Persons taking pictures or video of buildings, bridges or other locations.
• Persons asking detailed questions about the schedules of public transportation.
• Persons seen timing the arrival/departure of public transportation.
• Persons seen loitering around non-public areas around reservoirs, water treatment plants, dams, or power plants.
• Persons watching a building for extended periods of time.
• Suspicious vehicles parked in unusual places or at unusual times.

If you “See Something, Hear Something, Say Something”
1-866-EYE-ON-KY

In case of emergency call 911 or local law enforcement.

Crime Prevention  Programs

Informational flyers are posted in all campus locations that direct faculty, staff and student to the Security and Safety web page. The Security and Safety web page includes educational flyers that can be printed or viewed. These flyers educate student, faculty and staff on what to do in the event of a variety of potential incidents on campus. Contact numbers are also listed if additional questions remain.

Security and Crisis Management 

KCTCS Safety and Emergency Services assists Campus Security departments with developing, maintaining, and implementing emergency operations plans, developing and conducting exercises, hazard and risk education, and building partnerships with external response agencies. KCTCS Procedure 523-P is followed for Critical Incidents and other preparedness measures.

The System Office Crisis Management Team staffs the System Office Emergency Operations Center (EOC) and may be activated to provide resource and support services to college EOC, if needed. The System Office Crisis Management Team is equipped to provide the following services to colleges when requested:

• Public and media relations support
• Facilities support
• Temporary alteration of administrative and business policies and procedures
• Procurement of resource and support services
• After-action incident evaluation

Not all incidents will require an activation of your EOC. For smaller, routine campus incidents response operations may be managed virtually by several members of your Crisis Management Team. 

Emergency Action Plans detailing evacuation routes are provided in every building and classroom on KCTCS campuses. 

KCTCS regularly works with local law enforcement to ensure any incidents reported in the area, that may affect the college, are communicated. 

Emergency Notification

KCTCS uses a Safety Notification Alert Process (SNAP) for communication information quickly. Students are automatically signed up when they enroll at an KCTCS college. Faculty, staff and interested individuals can sign up to receive SNAP messages online. 

In the event of an incident that requires the immediate notification to the campus community, a SNAP Alert will be issued, that will provide text, voice, broadcast and e-mail messages to all members of the college community.  Face-to-face communication will be used in the event technology fails.   

Each KCTCS College has a SNAP Team and uses a consultation approach to confirm there is a significant emergency or dangerous situation involving an immediate threat to the health or safety of student or employees occurring on campus.  The college President is responsible for confirming an emergency, with the assistance of college administrators, local first responders and/or the national weather service.  Upon confirmation, the college will, without delay, and taking into account the safety of the community, determine the content of the notification and initiate the notification system, unless issuing a notification will in the professional judgment of responsible authorities, compromise efforts to assist a victim or to contain, respond to or otherwise mitigate the emergency. 

The KCTCS College team and/or designated personnel, when possible, will determine the content of the notification, considering the scope of the notification based on the segment of the community at risk (e.g. targeted areas, campus wide, building specific)

SNAP is not the only means the College uses to communicate emergency information to the College community. KCTCS Colleges may use their website, local TV, radio, newspaper, and various social media.

Follow-up information will be provided to the campus community using some or all of the systems described above. The larger community, parents, neighbors, and other interested parties can access emergency information through the college website or the media. 

Training, Drills, and Exercises

Each semester, the campuses conducts drills, exercises and appropriate follow-up training.  These activities are designed to improve emergency response on an ongoing basis. After action report briefings and corrective action plans are developed and conducted for each exercise or activation. Documentation of past exercises which include exercise descriptions, date, time, whether the exercise was announced/unannounced are available for review upon request. Contact the Safety and Security office for more information or to make a request. 

The IT Department documents and files each SNAP Alert test. This includes a description of the drill or exercise, date, time of test, and how the test was announced or it was unannounced.

Escape route maps are posted in all SKCTC Campus Buildings.

• Patsy Jackson – Interim President Southeast KCTCS
  606-589-3000
• Elaine Browning- Director of Safety & Security
  606-671-1760
• Paul Bryant-Dean of Administrative Services                    606-248-3233
• Mike Ingram-Title IV Coordinator                                   606-589-3214
• Larry Mills – District M &O Supervisor                            606-248-0583

SKCTC Campus Directors

• Dr. Rebecca Parrott,
  Middlesboro Campus - 606-248-0416
• Elijah Buell,
  Cumberland Campus - 606-859-3014
  Harlan Campus - 606-589-3023
• Debbie Young,
  Whitesburg Campus
  606-859-3023
• Derek Collins
  Knox Campus - 606-248-0563
• Dr. Rebecca Parrott, Pineville Campus
  606-248-0138